What is the minimum group size?

Minimum group size is 50 guests; maximums depend on chosen venue and custom layout.

Are venues wheelchair accessible?

Most listed venues provide stroller and wheelchair access; access plans are incorporated during booking.

How far in advance should I book?

Book at least six months ahead for stadiums or resort buyouts; smaller bookings can sometimes be scheduled with shorter lead times.

Can you handle catering and vendors?

Yes—the team coordinates catering, AV, security, and other vendors as part of full-service planning.

Is permitting included?

Permit coordination is handled as part of onsite execution and logistics for large-scale events.

How is pricing determined?

Pricing is customized by venue, group size, layout, and services; inquire to get venue options and a tailored estimate.

Host Large-Scale Events in Nashville's Signature Venues | Events | Transportation

Set against the energetic pulse of downtown Nashville, Large Scale Events coordinates custom gatherings across the city's most recognizable venues: Nissan Stadium, Gaylord Opryland Resort, Country Music Hall of Fame, and Music City Center. Whether you're planning a company-wide kickoff, an awards ceremony, or a private celebration for 50 to several thousand, this team handles logistics so hosts can focus on guests. Nissan Stadium offers stadium-scale sightlines, a broad field footprint and infrastructure built for large crowds, making it ideal for concerts, product launches, and sporting-style activations. Gaylord Opryland Resort is a self-contained conference destination with flexible ballrooms, prefunction space, and controlled indoor environments that simplify audiovisual setups and guest circulation. At the Country Music Hall of Fame you get event footprint wrapped with cultural gravitas - galleries and exhibit spaces that create memorable walk-through experiences and opportunities for curated programming tied to Nashville's music history. Music City Center delivers modern convention infrastructure: divisible halls, loading docks, and technical corridors that let production crews move fast and set pieces roll in on schedule. The operator coordinates venue selection, crowd flow, timing, permitting, and onsite execution - translating event goals into floor plans, audio-visual rigs, food-and-beverage layouts, and staffing rosters so client teams can stay focused on content and hospitality. Events start at a minimum of 50 guests, with maximum capacities determined by each venue and custom layouts to keep sightlines and safety optimized. Most venues are stroller- and wheelchair-accessible, and the planning team factors ADA access into arrival plans, seating charts, and emergency egress. This offering is ideal for corporate events, milestone celebrations, and large group buyouts that need a single point of contact for complex multi-vendor execution. Book well in advance - venue calendars fill fast - request a site visit to confirm sightlines and load-in routes, and get AV specs early so your technical vendor can plan rigging and bandwidth. Together these venues anchor Nashville's public life, connecting visiting groups to the city's music culture, downtown energy, and hospitality industry while providing the scale and infrastructure rare in mid-sized American cities. From stadium spectacles to museum-backed receptions and a resort with indoor controlled environments, the mix of venues gives planners creative options uncommon outside major coastal hubs. To begin planning, complete the Private Events Form linked by the operator and expect a planning conversation that covers guest arrival windows, catering options, and safety plans. https://docs.google.com/forms/d/1-QykBV95Cptar0n-2PaZGACfF3g-qxVFJqd_60loyQA/viewform?ts=695c1f11&edit_requested=true Minimum group size is 50; inquire for venue availability and custom pricing. Working with a local large-scale events team reduces logistical risk - permit coordination, vendor management, and municipal curfews are familiar territory - so your program runs smoothly and your attendees remember the experience, not the headaches. Start planning at least six months out for stadium or resort buyouts. Reach out early to book.