For School, Daycare, and Camp groups only

Package Includes:

• Private Hayride/Tour
• Pick Your Own Activity (PYO): The hayride will take you to our pick-your-own field, where each group member can pick the specified seasonal crop to take home!
• Event Area with private tent and access to electricity
• Picnic Tables

Optional Add-ons:

• Bounce House - $120
• Sunflower Maze (mid-August - early September only) - $4/participant An easy challenge suggested for age 5 and over. Includes educational info about sunflowers and bees.
• Corn Maze (September - early November only) - $4/participant A fun challenge suggested for age 8 and over Please note: The mazes add at least 30 minutes to the hayride tour, leaving little to no time back at your designated tent. If needed, groups are welcome to extend their stay in our playground area which has public picnic tables.

Duration:

• 2 Hours

Total Capacity:

• 120 people (adults & children) Larger groups may be accommodated if approved by the event manager. If you would like to book a field trip for more than 120 people, please email events@wardsberryfarm.com or call/text 781-867-4002.

Pricing:

• Reserve without deposit, and pay full fee at the farm on the day of the event.
• $13/participant (15 participant or $195 minimum)
• No charge for adult supervisors who do not participate in PYO activity.
• $7/adult supervisor who chooses to participate in the PYO activity.

PYO Activity:

The calendar below outlines the crops that are typically available throughout the season. The date you choose during booking will display the crops we expect to be available. Select your preferred crop at checkout. Crop to be picked is subject to availability and may change without notice. !PYO Calendar

Hosting Add-ons:

From our catering menu (available at booking checkout):

• Platters from Ward's Kitchen
• Beverages & Ice in coolers

Please note:

• Outside food and beverages (excluding alcohol) can be brought in or delivered for Field Trips. Local delivery recommendations: • Stone L’Oven (Canton) • Pizza Market (Sharon - closed Sundays)

Location:

Before your event, we will text or email you a map showing your assigned tent, bus loading/unloading, and parking. Please share it with your bus drivers before the trip.

We have four event tents situated near the farm store and play areas. The Green, Blue, and Red Tents each hold up to 50 people at a time. The Yellow Tent holds up to 100 people. If your group is larger than the capacity of your booked tent, plan for part of the group to picnic outside the tent or play at the playground while others are in the tent. No more than the allotted number of people can be in the tent at one time, regardless of weather conditions.

Arrival:

• Groups should arrive 5-10 minutes before scheduled start time. When you arrive, please text or call the event coordinator at 781-867-4002. Event staff will greet you and show the group to the event area, where they will then board the hay wagon. Hayride will depart within 10 minutes of the scheduled start time of the Field Trip.

• Please do your best to arrive promptly. If your group is running late, please text or call the event coordinator, as this can affect the schedule of other groups.

Event Rules:

• Field trip groups are responsible for clean up. Clean up must be complete and the event site vacated by all guests by the end of the timeslot to accommodate the next group. We ask that you use the waste receptacles provided. Ward's employees will empty the waste receptacles between events. Failure to comply will result in a $50 fee.
• Confetti, paint, or other items for activities or decoration that cannot be cleaned up by the end of your timeslot are not permitted. Failure to comply will result in a $50 cleaning fee.
• Changes to hayride times are not permitted. Hayrides leave promptly at the event start time. If guests miss hayride departure, they are welcome to walk to the field and enjoy the return ride.
• Alcohol is strictly forbidden at private events on Ward's Berry Farm property in compliance with our permit from the Town of Sharon. Violation of this rule will result in immediate event cancellation without refund.

FAQ

How long is the hayride and PYO?

• The hayride and the pick-your-own activity last approximately 45-60 minutes (depending on crop). Each maze adds at least 30 minutes to the total hayride time.

Does Ward's provide refreshments?

• Ward's only supplies food or beverages purchased from the catering menu provided when you book your event. If you decide to order Ward's catering after booking, please email events@wardsberryfarm.com or text/call 781-867-4002 with your order. Orders must be placed at least one week before your event. You are also welcome to bring your own refreshments or order for delivery.
• We do not have any options to purchase cakes or cupcakes.
• Private refrigerator/freezer available in tent. Additional cold storage available in store.
• Standard 120-volt electrical outlets are available.

Does Ward's provide tablecloths and eating utensils?

• Unless you order them from our catering menu, you are responsible for providing all eating & serving utensils, plates, cups, napkins, tablecloths, etc.
• Party Platters ordered from our catering menu come with the appropriate disposable serving utensils.
• Ward's provides tables with seasonal centerpieces, tablecloth clips and waste receptacles.

Does Ward's take care of the clean up?

• We ask that you use the waste receptacles provided and leave the area in good condition. Ward's employees will clean tables and empty the waste receptacles between events.
• Failure to clean up will result in a $50 cleaning fee.

If the forecast calls for rain, will my field trip be canceled?

• We host field trips rain or shine. Our event sites & hayride wagons are covered, and the wagons can operate in most weather. If the forecast calls for inclement weather, you have the option to reschedule to an available time slot.
• We reserve the right to cancel an event if extreme weather conditions are forecast, or if any circumstance beyond our control arises. Depending on the situation, we may also offer to reschedule or relocate your event.
• We reserve the right to deflate the Bounce House for safety in the case of poor weather conditions.

Are there any other fees when I place my deposit?

• All events are subject to a 6% booking fee.

When & how do I pay the balance due?

• Any balance due, based on the number of people that actually participate, must be paid on the day of the event. Cash, check or credit card accepted.
• Tips are always appreciated, but never required.

Do the hay wagons have ramps for accessible boarding?

• Sorry, at this time the hay wagons have steps.

If you have any further questions, please email events@wardsberryfarm.com or text/call 781-867-4002. We look forward to hearing from you!