Birthday Parties, Reunions, Bridal/Baby Showers, Corporate Events - any and all occasions!

Package Includes:

• Event Area with 20'X40' private tent and access to electricity
• 6 Picnic Tables (6'x3') with seasonal centerpieces
• 2 Folding Tables (6'x3') for gifts, serving, or display
• Private Bounce House at event area (not Bounce Pillow)

Outside food/beverages allowed (excluding alcohol) Catering from Ward’s Kitchen available for purchase Private refrigerator/freezer available in tent. Additional cold storage available in store. Event Staff available for necessary assistance *Please note: Host is responsible for guest behavior and supervision

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Duration:

• 2 Hours

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Total Capacity:

• 50 people maximum permitted for Standard Event sites (adults & children, including infants) To host more than 50 people, see Premium Events.

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Pricing:

DUE UPON BOOKING:

• WEEKDAYS - $200 plus optional add-ons
• WEEKENDS - $250 plus optional add-ons
• PEAK WEEKENDS & HOLIDAYS - $400 plus optional & required add-ons Hayride and Pick-Your-Own (PYO) must be added on peak weekends & holidays: Weekends during Strawberry Season: June 14 - 29 Weekends during Pumpkin Season: September 6 - November 2 Holidays: Juneteenth (June 19) & Indigenous Peoples’ Day (October 13)

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Activity Add-ons:

• Private Hayride - $50 (maximum 50 people)
• Pick-Your-Own (PYO) Activity during Hayride Base price includes 20 containers/units. Additional units may be added on the day of the event, and will be charged to the card on file from booking. Crop to be picked is subject to availability and may change without notice. . PRODUCE: $140 includes 20 units, additional units may be added for $7/each • Plant-Your-Own Seedling • Strawberries • Peas • Blueberries • Cherry Tomatoes • Beans • Potatoes • Carrots • Snack Peppers • Pumpkin . FLOWERS: $200 includes 20 units, additional units may be added for $10/each • Daffodils and Tulips • Flowers • Sunflowers • Sunflower Maze (no picking)

The calendar below outlines when each crop is typically available. The date you choose during booking will display the crops we expect to be available. Select your preferred crop at checkout. Crop availability is subject to change. We will notify you as soon as possible if any issues with your chosen crop arise.

!PYO Calendar

Hosting Add-ons:

From our catering menu (available at booking checkout):

• Platters from Ward's Kitchen
• Beverages & Ice in coolers
• Disposable Dinnerware – forks, spoons, knives, cups, plates, and napkins for 50 people
• Tablecloths – 8 disposable white tablecloths (108"x54”, tablecloth clips included)
• Candles – a pack of 24 birthday candles and a lighter

Please note:

• Outside food and beverages (excluding alcohol) may be brought in or delivered for private events. Local delivery recommendations: • Stone L’Oven (Canton) • Pizza Market (Sharon - closed Sundays)

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Locations:

Our three event areas with private 20’x40’ tents are available at different times. See Timeslots below for details.

• Green Tent - Surrounded by plants, located in the courtyard outside of our farm store, next to the sandbox.
• Blue Tent - On a patio surrounded by a beautifully landscaped, fenced in garden, right across from the playground.
• Red Tent - By the grape vineyard with a view of our fields, greenhouses and windmill, right across from the blueberry patch.

!Map of event areas

Timeslots:

• March - April • 9:00-11:00 • Green Tent • 11:30-1:30 • Green Tent • 2:00-4:00 • Green Tent • 4:30-6:30 • Green Tent
• May • 9:00-11:00 • Green Tent • 10:00-12:00 • Blue Tent • 11:30-1:30 • Green Tent • 12:30-2:30 • Blue Tent • 2:00-4:00 • Green Tent • 3:00-5:00 • Blue Tent • 4:30-6:30 • Green Tent • 5:30-7:30 • Blue Tent
• June - November • 9:00-11:00 • Blue Tent • 10:00-12:00 • Red Tent • 11:30-1:30 • Blue Tent • 12:30-2:30 • Red Tent • 2:00-4:00 • Blue Tent • 3:00-5:00 • Red Tent • 4:30-6:30 • Blue Tent • 5:30-7:30 • Red Tent

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Arrival:

• Hosts may arrive 20 minutes before scheduled start time. When you arrive, please text or call the event coordinator at 781-867-4002, and event staff will greet you and give you any assistance you need.
• Guests should arrive at the scheduled start time. If a hayride is scheduled, it must depart within the first 15 minutes of your party start time. Please inform your guests that they must arrive at the start time of the event to not miss the hayride.

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Event Rules:

• Alcohol is strictly forbidden at private events on Ward's Berry Farm property in compliance with our permit from the Town of Sharon. Violation of this rule will result in immediate event cancellation without refund.
• Hosts are responsible for set up and clean up. Set up can begin no earlier than 20 minutes before scheduled timeslot. Cleanup must be complete and the event site vacated by all guests by the end of the timeslot to accommodate the next party. We ask that you use the waste receptacles provided. Ward's employees will empty the waste receptacles between events. Failure to comply will result in a $50 fee.
• Confetti, paint, or other items for activities or decoration that cannot be cleaned up by the end of your timeslot are not permitted. Piñatas are permitted, provided that all debris is thoroughly cleaned up by host. Failure to comply will result in a $50 cleaning fee.
• Changes to hayride times are not permitted. Hayrides must leave within 15 minutes of the party start time. If guests miss hayride departure, they are welcome to walk to the field and enjoy the return ride. Our staff have the right to cancel the hayride if your group is not ready within 15 minutes of your party's start time, as this disrupts the schedule of other parties. A refund will not be issued.
• Event capacity limit is strictly enforced. Permits from the Town of Sharon allow a maximum of 50 people in each tent. Failure to comply will result in a $50 fee, and host will be asked to remove guests from the tent.

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FAQ

How long is the hayride and PYO?

• Hayride only (without PYO) is about 15 - 20 minutes.
• Hayride with PYO takes about 45-50 minutes total.

Does Ward's provide refreshments?

• Ward's only supplies food or beverages purchased from the catering menu provided when you book your event. If you decide to order Ward's catering after booking, please email events@wardsberryfarm.com or text/call 781-867-4002 with your order. Orders must be placed at least one week before your event. You are also welcome to bring your own refreshments or order for delivery.
• We do not have any options to purchase cakes or cupcakes (Yet!).
• Standard 120-volt electrical outlets are available.

Does Ward's provide tablecloths and eating utensils?

• Unless you order them from our catering menu, you are responsible for providing all eating & serving utensils, plates, cups, napkins, tablecloths, etc.
• Party Platters ordered from our catering menu come with the appropriate disposable serving utensils.
• Ward's provides tables with seasonal centerpieces, tablecloth clips and waste receptacles.

Does Ward's take care of the clean up?

• We ask that you use the waste receptacles provided and leave the area in good condition. Ward's employees will clean tables and empty the waste receptacles between events.
• Failure to clean up will result in a $50 cleaning fee.

If the forecast calls for rain, will my party be canceled?

• We host parties rain or shine. Our event sites & hayride wagons are covered, and the wagons can operate in most weather. If the forecast calls for inclement weather, you have the option to reschedule to an available time slot.
• We cannot issue a refund if you decide to cancel.
• We reserve the right to cancel an event if extreme weather conditions such as high winds or lightning are forecast, or if any circumstance beyond our control arises. Depending on the situation, we may also offer to reschedule or relocate your event.
• Events canceled by Ward's will either be re-booked or refunded in full. Your event will not be canceled for rain. If there is a pick-your-own activity scheduled, it will still happen, so please dress accordingly - rain boots, rain coats, etc.
• We reserve the right to deflate the Bounce House for safety in the case of poor weather conditions.

What is the cancellation policy?

• Events that have not been rescheduled can be cancelled: • 30 days or more before the event date to receive a full refund, or • 8 - 29 days before the event date to receive a 50% refund of deposit plus full refund of add-ons minus credit card fees.
• Events cancelled 7 days or less before the event date will not receive a refund.
• If an event has been rescheduled, determination of refund percentage is based on the earlier of the original date booked or the rescheduled date of event.
• Events cancelled due to severe weather (as determined by Ward’s) will be rescheduled or refunded for full amount.

Are there any other fees when I place my deposit?

• All events are subject to a 6% booking fee.

When & how do I pay the balance due?

• Any balance due must be paid on the day of the event. Cash, check or credit card accepted.
• For events booked online, balance due will be charged to the card on file unless other arrangements are made.
• Tips are always appreciated, but never required.

Do the hay wagons have ramps for accessible boarding?

• Sorry, at this time the hay wagons have steps.

If you have any further questions please email events@wardsberryfarm.com or text/call 781-867-4002. We look forward to hearing from you!